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Cayman Islands Government
 

Administrative Assistant - Citizenship and Finance

Job Details

  • Agency: Office of the Deputy Governor
  • Reference: R0232018
  • Posted: 05-Feb-2018
  • Closing Date: 19-Feb-2018
  • Salary: CI$39,732 - CI$53,436
  • Job Description

Administrative Assistant - Citizenship and Finance

MAIN DUTIES:

The successful candidate will be required to provide efficient and effective administrative support services to the Office of the Honourable Deputy Governor and will have direct responsibility for British Overseas Territories Citizenship, financial affairs and other related issues.

As Administrative Assistant – Citizenship and Finance, the post holder is expected to:

  • Process 20-60 new Naturalisation and Registration applications as a British Overseas Territory Citizen (BOTC)for review each month;
  • Answer approximately 500-700 telephone and email queries per month;
  • Ensure that the relevant fees payable to the Cayman Islands Government for applications and requests for Naturalisation and Registration as a BOTC, British Registration and Proof of Nationality are collected via the Treasury Department;
  • Prepare 60-80 letters for applicants in regards to their appointment to participate in a Pledge/Presentation Ceremony for BOTC Naturalisation and Registration;
  • Coordinate all arrangements for 3-7 Pledge/Presentation Ceremonies per month;
  • Maintain contact with foreign embassies that require permission to land a military aircraft or for ships to enter territorial waters;
  • Assist the Personal Assistant to the Deputy Governor as needed.

Qualifications, Experience & Skills:

Applicants must possess:

Knowledge:

The post holder should possess, at minimum, an Associate's Degree in Business Administration or a similar qualification. In addition, 5 years administrative experience is required, of which 3 years must be at the level of Administrative Secretary/Higher Executive Officer within the Cayman Islands Government or equivalent in the private sector.

Experience and Skills:

The post-holder must demonstrate:

  • excellent interpersonal, liaison, communication and negotiation skills (both verbal and written);
  • attention to detail, as accuracy of information is vital in the area of registration and nationality;
  • proficiency in the use of various Microsoft Office programmes including: Word, Excel, Power Point and Publisher;
  • the ability to use tact and conflict resolution to deal effectively with those clients who present as impatient and discourteous;
  • the ability to work under pressure, prioritise tasks and meet tight deadlines;
  • strong time management skills and the ability to prioritize, multi-task and work independently;
  • the highest level of confidentiality and discretion, as the Deputy Governor’s Office receives and produces a large volume of highly-classified material and sensitive information. This requires the post-holder to be meticulous in handling/recording documents, as well as being tactful and discreet;
  • sound knowledge of the British Nationality Act and local Immigration Laws.

Detailed Job Description and the Government Application Form are available online at http://www.recruitment.gov.ky

Please send your completed Government Application Form and Cover Letter only via email to PLRecruitment@gov.ky

Deadline for receipt of application: 19th February 2018 at 11:59pm

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.